smAily is an AI-based app that records meetings and automatically converts them into structured minutes . The minutes meet the basic requirements of Swiss law and EU standards and are sent to you by email after the meeting.

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smAily is ideal for anyone who regularly organizes or participates in meetings and wants to reduce the effort involved in taking minutes. The app is particularly suitable for:

• SMEs and companies: for teams who want to work more efficiently and document their meetings seamlessly.
• Law firms: for precise and legally compliant minutes that meet Swiss standards.
• Boards of directors and associations: for formal meetings where structured and comprehensible minutes are required.

Whether for business or private use - smAily is suitable for anyone who wants to create minutes quickly, reliably and easily.

Although smAily also works with background noise and limited sound quality, you will get the best results in a quiet environment with clear sound quality. Here are some tips to optimize accuracy:

Introduce participants
At the start of the session or interview, state the names of the participants. This helps the app to assign the voices correctly.

Use names
Address participants by name during the meeting to improve the allocation of votes.

Clear communication
‍Avoidlong pauses in speaking and make sure that several people are not speaking at the same time.

By following these instructions, you can ensure that the minutes are as accurate as possible.

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smAily supports more than 50 languages, including Swiss German, with advanced speech recognition models. The models are specially trained to transcribe accurately even with accents or background noise. However, please note that transcription accuracy may vary depending on the language and environment.

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Large language models are not truth machines.

The accuracy of minutes from smAily may vary as the app is based on large language models that are based on probabilities ("probalistic") and are not always perfect. Therefore, you should not regard minutes as the only or absolute source of truth. Various factors influence the quality and accuracy of minutes:

Audio recording quality: A clear and interference-free recording delivers better results.

Context provided: The more context information is available, the more precisely the AI can work.

Development of the language model: The system is constantly evolving. Updates can therefore improve performance and are recommended.

It is important that you check the accuracy of the log upon receipt and make adjustments as necessary to ensure that all information is correct and complete.

Yes, the app can recognize different voices and assign them to the respective speakers at minutes .

For best results, we recommend ensuring that the environment is free of interference and placing the smartphone as close as possible to the person speaking.

Don't forget to check the minutes upon receipt to ensure that all information has been entered correctly.

Once your meeting has been completed, smAily will automatically send you the minutes by email. You will receive it as a Word document so that you can edit or forward it directly if required.

Depending on your needs, you can choose between three versions of the minutes: verbatim, compact or detailed. This gives you the flexibility to use the format that best suits your meeting.

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You can cancel your subscription at any time via the app. Cancellation takes effect at the end of the current billing period.

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Absolutely! Use the 7-day free trial period to explore smAily and all its features without obligation. You can record up to 200 minutes and receive up to five minutes. After the trial period, you can choose the subscription that suits you best.

smAily offers you three subscription levels that are tailored to different usage requirements:

• Basic: ideal for individuals or small teams.
• Business: perfect for medium to large teams. For individual offers and detailed information, please contact us directly.
• Enterprise: designed for large companies or organizations. Contact us for a personal consultation and customized solutions.

Each subscription is available as a monthly or annual payment option, with the annual subscription offering a 33% discount and is particularly suitable for regular users.

No, smAily does not save audio files or texts from your logs or summaries.

For billing and statistical purposes, we only record metadata such as the time of the request, the IP address or the number of log minutes processed.

Details can be found in our General Terms and Conditions. Data protection is always our top priority.

Your data is processed on the smAily platform. We rely exclusively on certified partners such as Exoscale, AWS (Amazon Web Services) and Microsoft Azure in Switzerland.

These partners meet the highest IT security standards so that your data is protected and processed securely at all times.

Yes, your data is safe with us. As a Swiss company, we adhere to the strict Swiss data protection laws. Find out more about the benefits of these standards here.

With smAily we go even further: we delete your data immediately after use and guarantee that we never have access to your local files. Your privacy is our top priority.

The smAily app meets the highest security standards and is fully compliant with the General Data Protection Regulation(GDPR).

The app was developed in collaboration with Swiss lawyers to meet the strict requirements for data protection and data security. We follow clearly defined guidelines to protect your data and continuously improve our security measures to guarantee you maximum security.

The smAily app protects your data using the latest encryption technologies:

• 256-bit/AES encryption for secure data storage.
• 256-bit SSL/TLS encryption for secure data transfer over the Internet.

This means that your data is converted into a secure encoding during both storage and transfer, making it inaccessible to unauthorized users. Your security is our top priority.

The smAily app only collects the minimum data necessary to provide you with an optimal user experience and to improve its services.

We follow best practices in software development, including thorough review and testing of all code changes. In addition, external security experts conduct regular penetration tests to identify and fix potential vulnerabilities. In this way, we ensure that your data always remains secure.